Corporate Secretary

HO, Jakarta, Singapore

JOB DESCRIPTION

• Experienced in handling and implementing corporate activities such as BOD, COO meetings, IPO management, IDX regulation, and OSS system.
• Reporting on company activities to stakeholders and regulators (such as IPO, IDX, and OSS systems).
• Assist in developing and implementing corporate policies and procedures.
• Preparing and maintaining corporate documents for board meetings and ensuring compliance with ISO standards.
• Managing and reporting activities related to the corporate secretary to internal management and external (regulatory requirements).
• Conducting general meetings of Shareholders, BOD, COO, and commissioners meetings, as well as documenting the minutes of such meetings.
• Ensuring that shareholders and the general public are kept regularly informed about the company’s actions, financial position, and other material matters.
• To maintain the confidentiality of confidential document, data and information except for fulfilling obligations according to the law and regulations.
• Implementing an internal communication system to keep employees informed of management’s messages.
• Supporting the BOD and COO duties.
• Conducting and Implementing CSR, non-CSR, and Community Development on the Company.
• Identify and mitigate the legal risks facing the company.

REQUIREMENTS

• Bachelor’s degree in law, management or a related field.
• 2+ years of experience in Corporate Legal Secretary.
• Experience in multi-business/mining/fabrication and shipping company is preferred.
• Have a good knowledge of various industry regulations especially in mining.
• Excellent administration and secretarial skills.
• Fluent in English both verbal and written is a must.
• Excellent analytical, problem-solving and critical-thinking skills.
• Ability to work independently or in a team.
• Working knowledge of MS Office applications (Excel, Word, Powerpoint, Visio, Outlook, etc).
• Strong communication and interpersonal skills to effectively collaborate with stakeholders.
• Ability to work under pressure and meet deadline.
• Willing to travel.

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